Public Records Request

Please fill out all of the fields below to submit a public records request.

Date: 

Requestor Name: 

Requestor Address: 

Requestor Phone Number: 

Requestor Email Address: 

Requested Documents (Please include any information that would assist in locating records such as a physical address or any other details): 

How would you like to obtain your public records request? (Select one from the dropdown menu): 

 

Thank you for your interest in submitting a public records request.

Copying Costs: Scanned documents in excess of 100 pages are $.10 per page scanned, and electronic files provided by electronic delivery in excess of 40 files are $.05 for every four files. The City charges $.15 per page for paper copies in excess of 50 pages. A deposit may be required on extensive records requests. Actual cost is charged for storage media, postage and for providing customized access services such as information technology expertise.

Policy: Pursuant to RCW 42.56.520 and Newcastle Municipal Code 2.40, City staff will respond within five business days, beginning the day after a request is submitted, by 1) providing the record by making records available for inspection or producing copies; 2) providing a link to the City’s website to access the records; 3) acknowledging that the City has received the request and providing a reasonable time estimate required to respond; 4) redacting the record and providing the un-redacted portions; or 5) denying the request in full. If the record is redacted or withheld, the specific legal reasons will be provided. Additional time to respond may be required to clarify the request, locate and assemble records, notify affected parties, or to determine if disclosure exemptions apply.

If you have questions, please contact City Clerk Sara McMillon at saram@newcastlewa.gov.



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